Program Coordinator, Oceans Operations; Environmental Defense Fund (EDF)

The Program Coordinator is a member of the Oceans Operations team and works closely with the Oceans Climate Strategies and Oceans Communications teams, which have staff in various locations across the US.  The Program Coordinator will provide budget and operational leadership and support for these teams, with particular focus on work involving multilateral international organizations focused on climate resilience and US national policy focused on fisheries reform. The position will work within both the C3 and C4 entities of EDF. In addition, the Coordinator will help with tracking deliverables and assist the teams in allocating resources strategically. Independent judgment is required to plan, prioritize and organize your workload with this busy program. This is an excellent opportunity to use core business skills in support of transformational advocacy campaigns on complex environmental issues. The Program Coordinator reports to the Manager, Oceans Climate Operations.

Key Responsibilities

  • Work with program management, program staff, finance staff and development staff to develop annual budget submission.
  • Work with program staff and finance staff to maintain project budgets.
  • Review monthly reports of actual vs. budget results for the projects; investigate, analyze, and explain variances from budget for income and expense line items; and advise program managers, program staff and finance staff on trends and issues of concern. Make adjustments to forecasted expenses as needed.
  • Use financial and budget data to prepare financial proposals and reports for grants, working closely with project staff, the Oceans financial staff and Development through the review, approval and submission process.
  • Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities, projects and workplans for the team and preparing reports as needed.
  • Administer contracts for consultants, including assistance in writing, processing contracts, and working with program staff and consultants to ensure the obligations of contracts are fulfilled and invoices are submitted in a timely fashion.
  • Track progress on key funder deliverables and coordinate quarterly updates with program staff.
  • Assist with the administrative processes of the team, including expense reporting and invoice processing. Follow through with Finance staff to ensure these payments are made.
  • Manage other administrative tasks for the teams associated with staff, consultants, and interns, including logistics, office needs, and telecommunications.
  • Maintain and update file libraries for teams.
  • Coordinate program staff and other EDF colleagues to better communicate on joint projects.
  • Assist with scheduling for key Ocean Climate Strategies leadership.
  • Additional relevant responsibilities as assigned.

Qualifications

  • A minimum of three years’ work experience in office administration, operations, or other relevant field. 
  • A Bachelor’s degree.
  • Experience with budgeting, accounting, and/or bookkeeping, preferably in a non-profit organization.  Knowledge of non-profit accounting and fundraising practices a plus.
  • Familiarity in administrative scheduling support.
  • Superior skills in MS Word, Excel, Access, PowerPoint, Outlook. Experience with other software systems a plus.
  • Excellent project management and administration skills with a keen attention to detail.
  • Strong verbal and written communication skills with demonstrated ability to be clear and concise.
  • Creativity, energy, and the ability to prioritize tasks and get work done under pressure.
  • Interest in working within both C3 and C4 entities.
  • Presence, confidence, and integrity.
  • Ability and willingness to work as a strong team player, while at the same time able to work independently and as a self-starter.
  • An understanding of and commitment to Environmental Defense Fund’s mission of protecting the natural environment and limiting humankind’s impact on the planet.

Job Location: Remote (USA)

Duration: Full-Time

Application Website: Apply here